1. Responsible for the encoding of products and servicing invoices, correspondence, memorandum, and reports of Sales Representatives.

2. Monitoring and encoding daily deliveries and retrieval of cylinders.

3. Responsible in collating updated customer’s file, company profiles & etc.

4. Receives orders through telephone and endorses it to the Sales Traffic Coordinator for schedule of delivery.

5. Answers incoming telephone calls and maintains a logbook of all calls for the department.

6. Responsible for maintaining and keeping of the following files:

• outgoing/incoming correspondence
• outgoing/incoming memorandum
• outgoing /incoming reports of Sales Representatives
• outgoing/incoming quotations for different services offered
• Management and Sales Report
• Compilation of Cylinder Contract and its pertinent information (in consecutive order)
• Other sales and marketing vital documents/files

7. Responsible for the preparation of minutes of department meetings, letters and memoranda and other circulars as instructed by the Marketing Manager.

8. Maintains an updated price list of manufactured and updated products for direct customers and dealers.

9. Receives and collates debit and credit advices, then forwards these documents to Accounting Department for issuance of debit and credit advice to the customers for the following:

• sales returns of merchandise or backloads
• replacement cost of cylinders and offsetting of cylinder deposits against trade accounts (when applicable)
• error corrections on CPRs, DRs, and Sales Invoice
• in-land delivery charges
• freight charges chargeable to customer and dealers
• price adjustments
• damage/repair charges of cylinders

10. Prepares Cylinder Contact of customers.

11. Maintains a list of customers under the stewardship of every Sales Representatives.

12. Performs other duties as may be assigned from time to time by Immediate Superior. 

• College Graduate/ level
• With experience
• Computer literate, analytical ability, systematic, skills in report writing
• flexible, trustworthy, honest and with high level of integrity