An Executive Secretary provides high-level administrative support to executives, ensuring efficient operation of the executive office. This role demands exceptional organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.

Key Responsibilities

1. Schedule Management: Organize and maintain executives' calendars, scheduling appointments, meetings, and travel arrangements.
2. Correspondence Handling: Manage executives' emails, phone calls, and other communications. Draft, review, and manage correspondence as needed.
3. Meeting Coordination: Plan, coordinate, and attend meetings. Prepare agendas, take minutes, and follow up on action items.
4. Document Preparation: Prepare, proofread, and edit reports, presentations, and other documents.
5. Travel Arrangements: Arrange logistics for travel, including flights, accommodations, and itineraries.
6. Confidentiality: Handle sensitive and confidential information with the utmost discretion and integrity.
7. Record Keeping: Maintain accurate records, files, and databases essential for efficient office operations.
8. Office Management: Ensure the executive office environment is organized and well-equipped, managing supplies and facilities.
9. Communication: Serve as a liaison between executives and internal/external parties, ensuring effective communication and prompt responses.

• Education: Bachelor’s degree in Business Administration, Office Management, or a related field.
• Experience: 3-5 years of experience in an administrative or secretarial role, particularly supporting senior executives.
• Technical Skills: Proficiency in office software (e.g., MS Office Suite) and familiarity with office equipment.
• Communication Skills: Excellent written and verbal communication skills.
• Organizational Skills: Strong time-management and organizational abilities.
• Attention to Detail: High level of accuracy and attention to detail in tasks.
• Professionalism: Ability to maintain a professional demeanor and conduct.
• Problem-Solving: Proactive approach to identifying and resolving issues effectively.