We are seeking a proactive and detail-oriented Administrative Assistant / Executive Assistant to support a Vice President at a non-profit organization. This role is ideal for someone who thrives in a fast-paced environment, communicates effectively, and has excellent organizational skills. You’ll be instrumental in ensuring smooth day-to-day operations and will play a key role in keeping communications and tasks on track.

Key Responsibilities:

• Manage and monitor the VP’s email account: flag important messages, draft responses, and ensure timely replies.
• Write professional and clear emails on behalf of the VP.
• Respond to text messages and manage real-time communication with team members.
• Follow up with internal team members on assigned tasks and deadlines.
• Schedule meetings, manage calendars, and assist with time-sensitive coordination.
• Maintain organized digital files and records.
• Prepare simple reports, meeting notes, and documentation as needed.
• Assist with project coordination and ensure deliverables are on track.

• Fluent English – excellent verbal and written communication skills are a must.
• Based in Colombia and able to work remotely.
• Proven experience in an administrative or executive support role.
• Highly organized, detail-oriented, and efficient.
• Comfortable managing multiple communication channels (email, text, etc.).
• Strong follow-up skills and a sense of urgency.
• Tech-savvy and quick to learn new tools and systems (Google Workspace, Zoom, Slack, etc.).
• Ability to work independently with minimal supervision.