• Must be proficient with Excel and data visualization skills**
  
  

• Review your To Do list for the day
• Review emails for anything time sensitive
• Review Teams for anything time sensitive
• Log into the bank website and review all transactions for both companies
• Print a copy of each payment
• Ensure all transactions are identifiable and warranted
• Transfer monies paid to the wrong account (MEC vs MF)
  
  

• Open mails
• Some mails are for payment (E.g Speed tickets, vehicle registration renewals, tolls, etc.) Process with RAMP card, upload receipt and include GL Code. Invoices are through http://bill.com
• Process Checks on Bank Website
• Process Card or Bank payment information on AlliantPay
• Approve ACH Positive Pay on bank website
• Process payments and post to CaterXpert
• Review and submit vendor payments to http://Bill.com
  
  

• Post screenshot of bank balances, including CD, in Teams – Finance, Cash Flow channel
• Post all payments received then run new accounts receivable report from CaterXpert for both MEC and MF and send emails to MEC clients (except Tracy’s) requesting payment – (e,g, 60% due or final balance). MFL EMs usually contact their clients themselves
• Pay bills via http://Bill.com
  
  

• Review Sales commissions for any Events with Receivables.
• Review mathematical accuracy of all submissions
• Submit Sales commissions and reimbursements to payroll processor (ADC) the Friday before payroll
  
  

• Review Journals and post final payroll reports to Teams for approval – Payroll and HR channel, Payroll Reports 2024
  
  

• Ensure all payments for the weekend events have been received or reach out to Sales Manager/EM
  
  

• Upload Bank Statement to RAMP as an admin
• Respond to ADC (e.g need for W9 to process invoice, payment reconciliation, intercompany transfers, month closing, etc)
• Respond to clients (Sometimes they require a call for bank verification or for payment over the phone, etc)
• Obtain approval before writing off receivables to bad-debt
• Print and disburse MEC or MF Checks
• Petty Cash Check for emergencies
• Disburse Petty Cash
• Document, Print and file all payments processed including authorization emails
  
  

• Invoice out all MEC and MF bills on CX
• Verify Venue Fees on the invoice (See list of Venues for % calculation e.g Capital one, Spy Museum, etc)
• Get approvals for any refunds due to clients before printing a check
• Food cost credits (a.k.a Hidden cost)
• MF Staff revenue
• CDA Monies report
• MEC Estimated sales commission from CX
• MF Estimated sales commission from CX
• Petty Cash Report
• Generate invoices for Venue Fees and send to both the venue reps, and http://bill.com for processing (due latest 10th)
  
  

• Various VA, MD and DC Tax Filling (April, June, Sept, Dec/Jan).
• Inventories due by second week after the end of each quarter
• Food, soft beverages, alcohol, disposables, chemicals, linens, rental equipment (see spreadsheet example titled Inventory 2023)
• Assembles all data with summary of all tabs on tab one and includes the valuations
  
  

• DC alcohol license renewal
• Arlington business license renewal
• All insurance renewal (general liability, auto, liquor, etc.)
• Worker’s Compensation insurance audit
• US DOT annual filing
• Alcohol license renewal
• Arlington County Health Department license renewal
• Budget – to launch by mid

Please refer to job description.