Summary:

The Accounts Payable Associate is responsible for performing accounting and clerical tasks related to the efficient processing and maintenance of accounts payable transactions.

Invoice Processing:

• Receive, review, and verify invoices and payment requests.
• Match invoices with purchase orders and receiving reports.
• Enter and code invoices accurately into the accounting system.

Payments:

• Prepare and process electronic transfers, checks, and ACH payments.
• Reconcile payment discrepancies and monitor payment status.
• Ensure timely and accurate payment of all liabilities.

Vendor Management:

• Maintain vendor files and update contact/payment information.
• Respond to vendor inquiries and resolve invoice/payment issues.
• Ensure compliance with company policies and contract terms.

Reconciliation and Reporting:

• Assist with monthly closing and account reconciliations.
• Support internal and external audits with necessary documentation.
• Generate regular reports on accounts payable activities and aging.

Compliance and Controls:

• Follow internal controls and approval procedures.
• Ensure adherence to tax and regulatory requirements.

Qualifications:

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
• 1–3 years of accounts payable or general accounting experience.
• Proficiency with accounting software and Microsoft Excel.
• Strong attention to detail and organizational skills.
• Good communication and problem-solving abilities.

Job Type: Full-time

Benefits:

• Paid training

Schedule:

• 8 hour shift
• Overtime

Work Location: In person