Title: Finance Account Associate 

Reports to: Finance Head and General Manager

Job Overview: The Account Associate is responsible for supporting the accounting department by performing key financial and administrative tasks. This role includes ensuring the accuracy of financial records, monitoring petty cash, preparing payment vouchers (PVs), and validating sales data from various sources. The Accountant Associate will also assist with compiling owners' expenses and handling cheque deposits.

Key Responsibilities:

1. Petty Cash Monitoring:

• Regularly check and monitor petty cash to ensure proper usage and reconciliation.
• Record petty cash transactions accurately and maintain up-to-date logs.

2. Preparation and Creation of Payment Vouchers (PVs):

• Prepare and create payment vouchers for business-related expenses.
• Ensure that all supporting documentation for PVs is complete and accurate.

3. Sales Data Validation (Grab & Storehub):

• Validate Grab sales reports and Storehub data to ensure that sales figures are accurate and up to date.
• Investigate discrepancies between recorded sales and actual sales data.

4. Daily Sales & Deposits Monitoring:

• Review daily sales reports and confirm deposit details to ensure all transactions are recorded accurately.
• Report any discrepancies or irregularities in daily sales and deposits.

5. Veritas Sales Validation:

• Validate sales data from Veritas to ensure accuracy and completeness.
• Cross-check sales records from Veritas with other sales sources for consistency.

6. Variance Analysis (Storehub vs. Veritas):

• Analyze and find variances between sales data from Storehub and Veritas.
• Investigate discrepancies and provide reports or recommendations for corrective actions.

7. Owner's Expense Compilation:

• Compile a comprehensive list of owner's expenses, including rent, utilities, LPG, and tube ice.
• Ensure all expenses are accounted for and accurately reported.

8. Cheque Deposits:

• Process and deposit cheques in a timely manner.
• Maintain accurate records of deposited cheques and reconcile with bank statements.

For Requirements: IMPORTANT

• SSS E1/E4/E6
• Pag-Ibig MDF/ID
• PhilHealth MDR/ID 
• TIN ID/1902 Form/1904 Form/ 1905 Form 
• 2x2 ID Picture (4pcs) and 1x1 ID picture (2pcs)
• NBI/Police Clearance
• Physical Examination (Stool, X-ray, Urinalysis Test, and Drug Test)
• Health Certificate