Essential Duties and Responsibilities:  

As a valuable support staff, he / she follows directions from the management to keep offices running smoothly. 

• Perform clerical tasks such as encoding data, filing and maintaining records 
• Answer phone calls, email inquiries and assist incoming office visitors 
• Support the Sales Department (account managers) in the order processing cycle 
• Ensure accuracy and completeness of documentary requirements in biddings 
• Assist in check and monitoring incoming and outgoing items and parcel 
• Keep and update physical or digital files on clients, leads, expenses and sales and monitor inventory of assets. 
• Coordinate with the other departments regarding internal activities and meetings. 
• Provide support to the company’s HRD on personnel file management. 
• Report to the branch OIC / BUH / operations manager for any operational issues and concerns. 
• Perform other related duties and activities as required

Education and/or Work Experience Requirements:  

• Bachelor’s degree in Business or similar field 
• Relevant working experience is an advantage 
• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers 
• Excellent computer proficiency (MS Office – Word, Excel and Outlook) 
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service 
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices 

Physical Requirements:  

• Ability and willingness to do overtime work as necessary 
• Ability to maintain regular, punctual attendance 
• Excellent organizational skills